Effective Date: 01/03/2026
Last Updated: 01/03/2026
Vidhyalay (“we”, “our”, “us”) is committed to protecting the privacy, confidentiality, and personal data of teachers, academic staff, and non-teaching staff who use the Vidhyalay platform (“Platform”). This Privacy Policy explains how information related to teachers and staff is collected, used, stored, shared, and protected when accessing Vidhyalay through a registered educational institution.
By using the Vidhyalay platform, you acknowledge and agree to the practices described in this Privacy Policy.
This policy applies to:
Teachers
Academic staff
Administrative staff
Support and non-teaching staff
who access or use Vidhyalay under an institution registered on the platform.
Full name and designation
Employee ID / Staff ID
Contact details (email address, phone number)
Department, subject allocation, class assignments
Employment-related details as provided by the institution
Login credentials
Profile details and preferences
Leave requests, attendance records, schedules
Communication data within the platform
Device and browser information
IP address and login activity
Usage logs for security and performance monitoring
Information is collected and processed strictly for legitimate educational and administrative purposes, including:
Managing academic and staff records
Attendance and timetable management
Staff payroll, leave, and HR processes (if enabled)
Facilitating internal communication
Monitoring system usage and improving services
Ensuring platform security and compliance
Teacher and staff data are accessible only to:
Authorized school administrators
Relevant supervisory roles as defined by the institution
The individual teacher or staff member (personal profile access)
Vidhyalay enforces strict role-based access controls to prevent unauthorized data access.
Vidhyalay does not sell, rent, or trade teacher or staff data.
Data may be shared only:
Within the institution based on authorized roles
With trusted third-party service providers strictly for platform functionality (e.g., hosting, messaging services)
When required by applicable law or legal processes
To protect the rights, security, and integrity of the platform and its users
All third-party partners are bound by confidentiality and data protection obligations.
We implement robust security practices, including:
Secure cloud infrastructure
Encrypted communication
Role-based permissions
Regular system updates and backups
Continuous monitoring for unauthorized access
While no system can guarantee complete security, we take all reasonable measures to protect staff data.
Teacher and staff data are retained only for as long as required by:
The educational institution
Contractual obligations
Legal or regulatory requirements
Upon discontinuation of service, data retention or deletion is managed in coordination with the institution.
Subject to applicable laws and institutional policies, teachers and staff may have the right to:
Access their personal information
Request correction of inaccurate data
Request restricted processing or deletion (through the institution)
Requests should be directed to the school administrator or institutional authority managing the platform.
All communication within Vidhyalay (chat, announcements, internal messages) is intended strictly for academic and administrative purposes and must comply with institutional policies and acceptable use guidelines.
Vidhyalay may update this Privacy Policy periodically to reflect legal, technical, or operational changes.
Updated versions will be published on this page, and continued use of the platform constitutes acceptance of the revised policy.
For questions, concerns, or requests related to this Teacher & Staff Privacy Policy, please contact:
Vidhyalay Support Team
📧 Email: support@vidhyalay.org
🌐 Website: https://vidhyalay.org
Vidhyalay respects the professionalism, privacy, and trust of teachers and staff. We are committed to maintaining a secure, transparent, and reliable platform that supports educators while protecting their personal information.